[Jlab_cc] Clarification to items going through Receiving Department

[Barbara Rice]

Good morning all,
I wanted to clarify that only Non-Consumable items ordered with your Pcard need to go through our Receiving Department.  See below for clarification.


1.1  Property Management.  The JSA/Jefferson Lab Property Manual Section 3.3 states "It is the responsibility of the Jefferson Lab "P" credit card holder to ensure all non-consumable property "picked up" directly from local vendors using "P" credit card purchases is brought to Shipping and Receiving within one workday of purchase. This requirement applies to property obtained by or delivered directly to the cardholder.  The following are general guidelines to help determine if items are tagged as JLab property:



Equipment - Any durable, non-consumable, stand-alone item having a unit acquisition cost greater than $5,000 and an anticipated service life exceeding two years.
Administratively Controlled Items - Those personal property items for which there is no Departmental requirement for formal property records to be maintained, but for which JSA Management has determined that property records will be maintained for various control purposes.  Examples include:
     Cell Phones
     Conference Polycom Phones
     Pagers
     Tools (Power & hand)
     Returnable containers furnished by vendor

Sensitive Property - Items, regardless of value, that require special control and accountability because of susceptibility to unusual rates of loss, theft, or misuse, or due to national security and export control considerations.  Items include, but are not limited to:

     Laptops
Personal digital assistants
Information technology equipment
Removable components with memory capability
     Cameras
     Recorders/players


The JLab web page: http://www.jlab.org/fm/property/property_manual.pdf provides detailed property management procedures.  Additional questions can be directed to the Jefferson Lab Property Officer (x7548) or the Materials Service Coordinator (x7348).


Barbara Rice
Procurement Administrator
Jefferson Lab
628 Hofstadter Road
Newport News, VA  23606
Phone: 757-269-7238
Fax: 757-269-7057
brice at jlab.org

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