[Moller] MOLLER - publications policy working group

Thu Jul 8 11:43:27 EDT 2021

Dear MOLLER colleagues,

   As you have recently seen from Jim Napolitano's email, I have been
asked to form a small working group to create a first draft of
a "publications policy" for MOLLER. I am seeking volunteers who
are interested in joining this group. In particular, I'd like to
have input from early-career folks (i.e. grad students or postdocs),
as well as more senior physicists.

   As food for thought, I attach publications policies from two previous
JLab experiments which I was involved with.

   cheers,
     David

-----------------------------------------------
David S. Armstrong  (pronouns: he, him, his)
Chancellor Professor of Physics
Physics Department
William & Mary
Williamsburg VA 23187
(757)221-3489
dsarms at wm.edu
http://physics.wm.edu/~armd
On 6/16/21 2:03 PM, Jim Napolitano wrote:
> Dear MOLLER Collaborators,
>
> Yesterday, we had a productive first meeting of the MOLLER 
> Institutional Board (IB). Here are my minutes from the meeting, with 
> help from Juliette.
>
> Note that we have formed subcommittees to handle the first tasks of 
> the IB. Details below. If you have interest in serving on the 
> Speakers, Publications, or Info Management subcommittees, please 
> contact the subcommittee chair or your IB representative. We will be 
> having a subcommittee progress update in mid-August.
>
> The main goal of the IB at this point is to come up with a bylaws 
> document, hopefully by the end of the calendar year. To this end, 
> Mark, KK, and I constituted the initial makeup of the IB. Issues 
> including IB membership, how the blocs work, proxy rules if members 
> cannot attend, etc…, will be addressed in the bylaws document. The 
> subcommittees are set up to address what we think are the most 
> pressing issues.
>
> One issue is to have an “official” collaboration list. See the 
> attached Excel file, which comes from the August 2020 CDR and then 
> with input from the current IB members. (Your current IB 
> representative is indicated in the file.) I’ve asked all IB members to 
> continue to review the collaboration list, and send corrections or 
> additions to me. If you see issues with the attached list, please 
> communicate this to your IB representative.
>
> At yesterday’s meeting, it was resolved that Bob Michaels will serve 
> as the host for MOLLER collaborators who need site access. When 
> contacting Bob, please provide the following:
>     (1) Name and position (eg faculty, engineer, postdoc, grad 
> student, undergrad, …)
>     (2) Nationality and visa status
>     (3) A sentence of two that tells what they will work on and/or 
> what will be their responsibilities
>     (4) Expected duration of stay (eg periodic visits, summer, on site 
> collaborator for several years, …)
>
> Following are the four subcommittees. These are temporary committees, 
> for the purpose of drafting separate policies that will eventually be 
> incorporated into the bylaws. Except for the Membership subcommittee, 
> the chairs will select their members - not necessarily current IB 
> members - and get back to Mark, KK, and me when their committees are 
> intact. It was emphasized that there should be representation by 
> junior members of the collaboration, especially for the Speakers and 
> Publications subcommittees.
>
> Membership. Mark Pitt (Chair), KK, Jim Fast, and Jim Napolitano. Goal 
> is to define an FTE for collaboration policy issues, and to propose a 
> policy for adding senior members and new institutions. Also to review 
> and refine how blocs are represented in the IB, but reaffirm 
> decision-making by consensus as opposed to voting.
>
> Speakers. Rakitha Beminiwattha is chair. Goal is to propose a policy 
> for equitable distribution of conference talk invitations. Possibly 
> contributed talks, seminars, and colloquia as well. Particularly high 
> priority is urged for this subcommittee.
>
> Publications. David Armstrong is chair. Goal is to propose a policy 
> for authorship rules and manuscript review procedures. Attention needs 
> to be paid to technical papers, several of which may be generated 
> prior to our acquiring our first data.
>
> Info Management. Juliette Mammei is chair. This covers a lot, and 
> Juliette and Paul King will discuss the possibility of splitting up 
> the tasks into two separate subcommittees. Policy development goals 
> will be aimed at maintaining the collaboration list (including the IB 
> membership), MOLLER website, collaboration email list server, separate 
> email lists for EB, IB, etc, records of speakers for invited talks, 
> DocDB and other collaboration record management tools, …
>
> Issues not covered by these four subcommittees will undoubtedly arise. 
> One, for example, are policies for taking shifts in this relatively 
> small collaboration (with lots and lots of beam time!) and how this 
> would be tied to authorship. Others include formalizing the 
> collaboration makeup with the EB, IB, TB, and so on. We will collect 
> these kinds of issues and address them when the bylaws document is put 
> together.
>
> Of course, please feel free to get in touch if you have questions or 
> comments.
>
> Best wishes,
> Jim
>
>
> Jim Napolitano (he/him/his)
> tuf43817 at temple.edu
> Department of Physics
> Temple University
>
>
>
>
> _______________________________________________
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> Moller at jlab.org
> https://mailman.jlab.org/mailman/listinfo/moller

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