[Moller_L2] January Review materials

[James Fast]

Hi again,
OPA informed me today that they will only have 3 subcommittees so I had to completely rework the schedule.
Update is here<https://jeffersonlab.sharepoint.com/sites/MOLLER/SitePages/MOLLER-2022Status-CD-3a-IPR-Agenda.aspx> (same as before).  I had to adjust times a little bit so that all sub-committees have the same block for lunch and executive session.  It is quite important that we release all committee members no later than noon so they have a full hour overlap for lunch on day 2.

Some specific changes of note:

  *   CAM presentations are now in parallel sessions on Day 1
  *   I have added Jason to the agenda so MIT would give similar two talks to FDR.
  *   I added a talk from Vladimir on Installation Planning (so SC1 sees him in CAM and SC2 for this)
  *   Fair warning to CAMs that the management committee (SC3) may want to do CAM interviews 13:00-15:30 on day 2.

I believe this new agenda all holds together.  Please advise if I have something off in times for presentations.

Jim

James Fast
MOLLER Project Manager
Jefferson Lab
757-230-6833 (cell)
757-269-5324 (office)


From: James Fast <jfast at jlab.org>
Date: Monday, December 12, 2022 at 4:51 PM
To: MOLLER L2 <moller_l2 at jlab.org>, Ernest E Ihloff <eihloff at mit.edu>, Brian Eng <beng at jlab.org>, Eric Sun <qsun at jlab.org>, Sandesh Gopinath <gopinath at jlab.org>, Lisa Loewus <lloewus at jlab.org>, Ed Folts <folts at jlab.org>, Ryan Biraben <biraben at jlab.org>, design at bartoszekeng.com <design at bartoszekeng.com>
Subject: January Review materials
Hi folks,
It is time to get things sorted for the January review (Independent Project Review (IPR) by the Office of Project Assessment (OPA).


  *   Presentations: I have changed the titles of all of the Director’s Review presentations [to not say Director’s] and posted them here<https://jeffersonlab.sharepoint.com/:f:/r/sites/MOLLER/Shared%20Documents/REVIEW%20DRAFT%20MATERIALS/2023%20IPR%20(annual%20status%20and%20CD-3a)/Presentations?csf=1&web=1&e=sfjURf>.
     *   If you do not want to change any slides just let me know and I will PDF and post.  Please download these PPTX for your records
     *   If you want to update your slides, please start from copy in above folder and put updated files in the above folder.
     *   SLIDES WILL GET POSTED DECEMBER 22 SO PLEASE COMPLETE UPDATES BY DECEMBER 20
  *   Review Agenda is being worked with OPA.  Draft is HERE.<https://jeffersonlab.sharepoint.com/:u:/r/sites/MOLLER/SitePages/MOLLER-2022Status-CD-3a-IPR-Agenda.aspx?csf=1&web=1&e=uNWCxg>
     *   Note that all of the plenary talks come on the first day and parallel sessions on day 2 (at request of OPA)
     *   OPA has requested more breaks (no more than 1.5 hrs between breaks) and we must abide
     *   Some talks need to get shortened to fit this schedule (and times are still being adjusted) so be aware your talk time may be reduced
  *   The main web page is going to essentially be a copy of the Director’s Review page.  Draft is here<https://jeffersonlab.sharepoint.com/:u:/r/sites/MOLLER/SitePages/MOLLER-2023Status-CD-3A-IPR.aspx?csf=1&web=1&e=EEcu7p>.
     *   ALL FINAL MATERIALS WILL GET POSTED DECEMBER 22.  There will be no exceptions and no editing after posting.
  *   It is expected that speakers will all be at JLab unless you have a very compelling reason to not travel
     *   Generally, speakers should attend the first day to see how the review is going, what questions have been asked etc.
     *   Everyone must be available for responding to questions the first night – another reason not to be travelling that day
     *   There is a hard stop at noon on Day 3 so you can plan travel accordingly and depart at a reasonable hour

If you have any questions about logistics, please let me know.

Jim

James Fast
MOLLER Project Manager
Jefferson Lab
757-230-6833 (cell)
757-269-5324 (office)

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