[PEPPo] Scheduling the Experiment

[Joe Grames]

Dear PEPPo Collaborator:

   Scheduling PEPPo during the 12MSD is no easy task; and there is yet 
any firm answer.   Discussions are in process to determine opportunities 
for us to run, but a critical point before agreeing to a given scenario 
is knowing whether we have enough people to staff shifts.  We also face 
the the issue that while most experiments spend a relatively small 
percentage of their time commissioning, ours is significant.  It may be 
assumed that whenever we are finally scheduled there would be Operations 
support.  This e-mail is entirely about the scientific support of our 
collaboration to do the experiment.

  Foremost Eric and I need to know your availability to spend time at 
JLAB taking shifts.  We are aware of people's expertise and will take 
this into account in terms of logistics for various scenarios, however, 
it is very likely that most if not all shift takers will become 
experienced in many aspects of the experiment.  What a great opportunity 
not to just be "target operator".  :)

  Although we do not expect running prior to May 19th, it would be 
helpful to know your availability as early as May 1st and running 
through July 1st.  It would be helpful to us if groups from a given 
affiliation provided their list collectively, e.g., a list from Hampton, 
Idaho, LPSC, etc.  Likewise, we need to know your availability in the 
evenings and overnight and during the weekends.   I urge you to think 
carefully about "availability" because this means your willingness to 
participate, be alert, be prepared.  Part of this assessment is to 
understand that we do not count on people who have, e.g., taught class 
all day and then will come work overnight, or are otherwise 
overcomitting - we are too small of a group to work that way, 
particularly under what might be unusual scheduling.

   Sorry for being long - please provide some feedback by next week, 
Wednesday February 1st.

Best regards,
Joe