[Sbs] Important announcements about SBS weekly meeting schedule and structure: please read

[Andrew Puckett]

Hello all,

I have two important announcements about the SBS weekly meeting.

1) Based on the Doodle poll results, we will keep the current weekly meeting time of Monday 11 AM for the fall semester 2020.

2) As part of an effort to make the weekly meetings more productive and interesting, and to reduce the planning burden on yours truly, the CC chair, I have decided to put together a rotating schedule of weekly meeting topics in advance.

The basic structure of the meeting would now be as follows:

Brief weekly design/engineering update: Robin (5 minutes)
Brief weekly installation/work coordination update: Jessie (5 minutes)

Rotating topical presentation 1: 15 minutes (+5 for discussion)
Rotating topical presentation 2: 15 minutes (+5 for discussion)

Open discussion/any other business: 10 minutes

Under this new structure, each major project will be expected to prepare a 15-minute presentation/status update every eight weeks by the leader of that project or their delegate. With the presentation dates known in advance, this should give each group ample time to plan for these presentations.

The preliminary rotation of topics can be found here:

https://jeffersonlab-my.sharepoint.com/:x:/g/personal/puckett_jlab_org/EcEL57a_jO9OoRXFPx9fZKwB60xLWTCVW1-Sg-940NWVrQ?e=qy4xYb

If you are the contact person for one of the major SBS subprojects listed, please review the schedule and mark the dates when your project is expected to be presented, and plan accordingly.

The new meeting structure starts with the UVA and INFN GEM projects next week on 8/31. I assume no meeting on 9/7 due to the Labor Day holiday. I also assume no weekly meetings on Monday, Dec. 28 or Monday, Jan 4 due to the holidays. Thanks in advance for helping to make this new weekly meeting structure work.

Best regards,
Andrew

Andrew Puckett
Associate Professor, Physics Department
University of Connecticut
196 Auditorium Road, Unit 3046
Storrs, CT 06269-3046
Office phone: (860) 486-7137
https://puckett.physics.uconn.edu
puckett at jlab.org<mailto:puckett at jlab.org>




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