[Eicpp_personnel] [EXTERNAL] RE: Preparing for EIC Practice Baseline

[Smith, Kevin S]

All,

Last chance. Please review the e-mails below and understand what they mean.  I've highlighted some key text in RED.

One key takeaway: The portion of all activity budgets through 07-31 will be assumed to be complete unless you tell your PCA otherwise. That budget (those resources) will be gone (replaced as actual cost) if no changes are made. That's fine if the work corresponding to that piece of budget is actually complete.  If not, work with your PCA to update per instructions below.

Today is your last chance to avoid inadvertently losing budget. See the attached report from Elliott for the current status.

KSS

From: Petrone, Alyssa <apetrone at bnl.gov<mailto:apetrone at bnl.gov>>
Sent: Tuesday, August 8, 2023 8:46 AM
To: EIC Directorate <EICDirectorate at bnl.gov<mailto:EICDirectorate at bnl.gov>>; EIC Personnel <EICPersonnel at bnl.gov<mailto:EICPersonnel at bnl.gov>>; eicpp_admin at jlab.org<mailto:eicpp_admin at jlab.org>; eicpp_directorate at jlab.org<mailto:eicpp_directorate at jlab.org>; eicpp_personnel at jlab.org<mailto:eicpp_personnel at jlab.org>
Subject: Preparing for EIC Practice Baseline

Sent on behalf of Cathy Lavelle, EIC Project Support Division Director

All,

As we prepare to set the practice baseline as of 1 August 2023, we need you all to work with project controls and carefully review all activities through 12/31/2024 to ensure they accurately represent your plan.  For activities between 10/1/2022 and 7/31/2023, if they are complete, make sure the finish date is prior to 8/1/2023.  If they are in-progress, let your analyst know how much budget you need to complete the task.  They will split the activity into two...one for the completed portion and a new one that starts 8/1/2023 through your estimated finish date.  If the activity has not yet started, give your analyst the new estimated start/finish dates.

We will be replacing the P6 budget with actual costs incurred through 7/31/2023.  Therefore, it is very important that you and your analyst update P6 to accurately for the work that has been done to date thru 7/31.

Please complete these updates by COB 8/15.

Thanks,
Cathy

From: Golnar, Elliott
Sent: Wednesday, August 2, 2023 11:32 AM
To: EIC Project Controls <EICProjectControls at brookhavenLab.onmicrosoft.com<mailto:EICProjectControls at brookhavenLab.onmicrosoft.com>>
Cc: ewoolsey at jlab.org<mailto:ewoolsey at jlab.org>; Smith, Kevin S <ksmith at bnl.gov<mailto:ksmith at bnl.gov>>; Tuozzolo, Joseph E <tuozzolo at bnl.gov<mailto:tuozzolo at bnl.gov>>
Subject: FY23 Actuals Budget Replace - 10/1/22 - 8/1/23

Team,

As requested, attached is a report of all the activities that will be affected by the upcoming replacement of actuals from 10/1/22 through 8/1/23.  The report can also be found via the global layout: "Act Update - Activities to be Cut".

The period between 10/1/22 through 8/1/23 will be replaced with activities loaded with actual costs.  All activities in that time frame will have the resources removed but the activities will remain.  Any activity that starts before 8/1/23 and continues beyond 8/1/23 will be broken into two activities with the resource on the activity prior to 8/1/23 removed.

All analysts should work with their estimators to get the activity dates updated so the removal of budget on the tasks during this period is as accurate as possible.

Thanks,

Elliott



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