[Eicpp_personnel] Electron-Ion Collider (EIC) Partner Project All Hands Monthly Brief

Thu Aug 31 18:56:56 EDT 2023

Electron-Ion Collider (EIC) Partner Project All Hands Monthly Brief

Jim Fast, EIC Project Manager

In August, the EIC Project team completed cost and schedule updates in P6 for proposed Long-Lead Procurement (LLP) items totaling ~ 100M and held several reviews to advance design maturity.

The EIC Critical Decision-3A (CD-3A) Long Lead Procurement (LLP) Director's Review is scheduled October 10-12, 2023, at BNL, to access readiness for the DOE CD-3A review in November.  The review committee has been established and the review agenda is nearing completion.  Review speakers will soon be instructed on next steps, including due dates for presentation page turns, dry runs, etc. There will be several members of the JLab team traveling to BNL to attend the review in person, consisting mostly of EICPP leadership and review speakers.

The Project is now starting to practice earned value (EV) reporting on LLP items, R&D, and all design activities.  JLab L2 and CAM access to the BNL gateway is required in order to gain access to the Integrated Project Data system for EV reporting.  Notification was sent by Sherry Thomas to everyone needing EV reporting access at this time.  If you are still in the processing stage for access, it is urgent that you complete any remaining actions needed to acquire access.

Reviews

The 591 MHz Single Cell Cryostat Preliminary Design Review was held on-site at JLab August 16-17, 2023, to assess maturity of engineering design.  The review committee closeout report was overall positive and recommendations were provided.  The final report is anticipated soon.

The final report was received for the final design review of the EIC Cryogenics Satellite Refrigerator held August 1-3, 2023, hosted remotely by JLab.  The final report included three recommendations by the review committee, the 3rd one being “Proceed to CD-3A RFP phase.”

Other Project reviews and meetings held in August:

  *   EIC Detector Advisory Committee Meeting – August 28 and 31, 2023
  *   EIC Detector Comprehensive Design Review – Aug 29-30, 2023
  *   EIC Technical Design Review of the Accelerator – August 23-25, 2023
  *   Strong Hadron Cooling – Aug 21-22, 2023
 September and October Reviews:

  *   Scintillating Fibers for Electromagnetic Calorimeters FDR - September 13, 2023 (Remote/BNL host)
  *   PID, EMCal, HMCal - Silicon Photomultipliers FDR - September 14, 2023 (Remote/JLab host)
  *   Forward HCAL Steel and Tungsten FDR - September 25, 2023 (Remote/BNL host)
  *   Detector Magnet Design 90% FDR – Oct 5-6, 2023 (hybrid/JLab host)
DOE OPA Reviews:

  *   DOE OPA CD-3A – November 2023
If you have any questions regarding reviews, contact eicpp_admin at jab.org

Advanced Photon Source (APS) Magnets from Argonne National Lab coming to Jefferson Lab

JLab staff have continued to work on the logistical efforts surrounding shipping and storage of the magnets upon arrival at JLab. The first girder shipment is now anticipated for the second week of September.  JLab continues with sitework and electrical power work to prepare for four 100ft tents that will house the magnets.  Upon arrival of the first girder shipment, the JLab team will begin disassembly of the magnet girders in order to reuse the Quadrupole and Sextupole magnets.  A total of 122 Quad girders will arrive by the end of October.

Staffing Update

Welcome to the EIC Project!

  *   Shyamala Shanmugasundaram, Staff Engineer, started 8/16
  *   Ethan Senecal, Mechanical Engineer, starting 9/1
Jefferson Lab continues its ramp up of staffing for the EIC Project.  There are currently 18 posted positions.

EIC positions are posted on the JLab Career site (https://www.jlab.org/recruiting).  Please pass along to any qualified candidates who you think might be interested, or perhaps you are such a candidate!

Training

CAM training on earned value reporting hosted by BNL is scheduled on Wednesday, September 6, 2023.  A calendar invite has been placed on the calendar for those of you that need to attend this training.

Stay tuned for future training opportunities.

Travel

  *   Several members of the EIC JLab team will be traveling to BNL for the upcoming CD-3A Director’s Review in October.  The travel list will be completed soon and an email will be distributed by the EICPP administrative team.
  *   When planning EIC travel, remember to use the Travel Request form located on the EICPP SharePoint Travel site<https://jeffersonlab.sharepoint.com/sites/EICPartnerProject-TJNAF/SitePages/TRAVEL.aspx> (must be logged into SharePoint to access the link).
EICPP Office

  *   Instructions for forwarding your BNL account emails to your JLab email account:
     *   https:\\portal.microsoft.com
     *   You may have to sign out of JLab and then in to BNL
     *   Select Outlook on left menu
     *   Select Rules->Manage Rules from top ribbon menu
     *   Select Condition “all emails” then Action “forward” and enter JLab email
  *   The EICPP Document Center<https://jeffersonlab.sharepoint.com/sites/EICPartnerProject-TJNAF/SitePages/Document%20Center.aspx?csf=1&web=1&e=QxJcBR> on our SharePoint site contains templates for EIC SOW and technical specification (must be logged into SharePoint to access the link).
  *   Send an email to eicpp_admin at jlab.org<mailto:eicpp_admin at jlab.org> if you have any questions or need assistance accessing the EICPP SharePoint Site.
The project is continuing to make good progress towards CD-3A.  Comprehensive design reviews were recently completed for both the accelerator systems and detector systems.  Both reviews supported the CD-3A long lead procurements that have been identified.  Next comes the Director’s Review in October and then the OPA review in November and finally ESAAB in early 2024.  In the coming months we will start earned value reporting which will be a phase change to ensuring we are “planning our work and working our plan.”  This is usually a stressful transition for a project team and there can be quite a lot of chaos until an efficient system for statusing progress against the plan so do your best to have patience as the project finds its way with this.

Jim Fast

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