[Evpo] FW: Subcontract PO Accruals - 3rd Request and FINAL Request

Thu Nov 20 12:23:58 EST 2025

Annie,

Accrual for PO 22-C0405 Approved.

Thanks,
Charlotte Cepello
Senior Accounting & Finance Manager
Jefferson Science Associates LLC
12000 Jefferson Ave, Newport News, VA
Bldg 28
Office Phone: 757-269-7547
E-mail: cepello at jlab.org<mailto:cepello at jlab.org>

From: Annie Ungaro <atran at jlab.org>
Sent: Thursday, November 20, 2025 11:55 AM
To: Charlotte Cepello <cepello at jlab.org>; Shareen McCallum <mccallum at jlab.org>
Cc: Tori Hundley <hundley at jlab.org>
Subject: FW: Subcontract PO Accruals - 3rd Request and FINAL Request

Hi Charlotte/Shareen -Please see the attached SubK Accrual for your review and approval. Thank you.

Annie

From: Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>
Sent: Thursday, November 20, 2025 10:44 AM
To: Annie Ungaro <atran at jlab.org<mailto:atran at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>
Subject: Re: Subcontract PO Accruals - 3rd Request and FINAL Request

Sorry about that. Here you go.

Note: Please do not feel obligated to respond to this message outside of your work hours

________________________________
From: Annie Ungaro <atran at jlab.org<mailto:atran at jlab.org>>
Sent: Thursday, November 20, 2025 10:38 AM
To: Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>
Subject: Re: Subcontract PO Accruals - 3rd Request and FINAL Request

Hi Probir - You have "11/15/2025" under Date Complete through.
We need the info for work completed through November 24, 2025- this is the date to use on the PO Accrual form as well.
Can you update that? Thank you.

Annie
________________________________
From: Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>
Sent: Thursday, November 20, 2025 10:23 AM
To: evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Annie Ungaro <atran at jlab.org<mailto:atran at jlab.org>>
Subject: Re: Subcontract PO Accruals - 3rd Request and FINAL Request

Dear Annie, and EVPO team.
Attached is the spreadsheet as required.

Thanks Mike and Annie for reminding to send the form.

Regards
Probir

Note: Please do not feel obligated to respond to this message outside of your work hours

________________________________
From: Annie Ungaro <atran at jlab.org<mailto:atran at jlab.org>>
Sent: Thursday, November 20, 2025 9:10 AM
To: Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; evpo at jlab.org<mailto:evpo at jlab.org> <evpo at jlab.org<mailto:evpo at jlab.org>>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>
Subject: RE: Subcontract PO Accruals - 3rd Request and FINAL Request

Hi Probir - Thank you for this but would you please resubmit it using the form we shared with you earlier?

I have attached a blank version of the form along with a completed one that was returned to us in August. Once you've filled it out, please send it back to evpo at jlab.org<mailto:evpo at jlab.org>.

Thanks again.

Annie

From: Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>
Sent: Wednesday, November 19, 2025 4:07 PM
To: Annie Ungaro <atran at jlab.org<mailto:atran at jlab.org>>
Cc: DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>
Subject: Re: Subcontract PO Accruals - 3rd Request and FINAL Request

Dear Annie,

PO - C0405 (OCEM Acquisition Corp): Multielectric MPS#4 All (4 power supplies have been fully delivered) one small chiller is awaited.

Please accrue 100% of the delivery in November 2025.

Regards

Probir

Probir K Ghoshal, PhD.
Magnet Group Leader, Experimental Nuclear Physics
Jefferson Lab, 600 Kelvin Drive, Suite #3, 55C
Room #2545, Newport News, VA 23606 (USA)
Telephone: +1 757 269 6702 (office)
Mobile: +1 518 334 3289
email: ghoshal at jlab.org<mailto:ghoshal at jlab.org>

Note: Please do not feel obligated to respond to this message outside of your work hours

________________________________

From: Annie Ungaro <atran at jlab.org<mailto:atran at jlab.org>>
Sent: Wednesday, November 19, 2025 3:16 PM
To: Cedric Jackson <cedric at jlab.org<mailto:cedric at jlab.org>>; Charlie Kim <ckim at jlab.org<mailto:ckim at jlab.org>>; Michael Dion <dion at jlab.org<mailto:dion at jlab.org>>; Seth Frisby <frisby at jlab.org<mailto:frisby at jlab.org>>; Daniel Galway <galway at jlab.org<mailto:galway at jlab.org>>; Gianluigi Ciovati <gciovati at jlab.org<mailto:gciovati at jlab.org>>; Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>; Sandesh Gopinath <gopinath at jlab.org<mailto:gopinath at jlab.org>>; Giuseppina Tenbusch <jessie at jlab.org<mailto:jessie at jlab.org>>; Joseph Matalevich <josephm at jlab.org<mailto:josephm at jlab.org>>; DeAnn Maddox <maddox at jlab.org<mailto:maddox at jlab.org>>; Michele Khasidis <michele at jlab.org<mailto:michele at jlab.org>>; Eric Sun <qsun at jlab.org<mailto:qsun at jlab.org>>; Renuka Rajput-Ghoshal <renuka at jlab.org<mailto:renuka at jlab.org>>; Brittany Dennis <tolbert at jlab.org<mailto:tolbert at jlab.org>>; Melissa Torres <torres at jlab.org<mailto:torres at jlab.org>>; Anne-Marie Valente <valente at jlab.org<mailto:valente at jlab.org>>; Mark Wissmann <wissmann at jlab.org<mailto:wissmann at jlab.org>>; Benedikt Zihlmann <zihlmann at jlab.org<mailto:zihlmann at jlab.org>>
Cc: Johnathon Huff <jhuff at jlab.org<mailto:jhuff at jlab.org>>; Gail Frayne <lucento at jlab.org<mailto:lucento at jlab.org>>; Omar Garza <garza at jlab.org<mailto:garza at jlab.org>>; Eugene Chudakov <gen at jlab.org<mailto:gen at jlab.org>>; Rongli Geng <geng at jlab.org<mailto:geng at jlab.org>>; Cynthia (Thia) Keppel <keppel at jlab.org<mailto:keppel at jlab.org>>; Mitchell Laney <laney at jlab.org<mailto:laney at jlab.org>>; Mike Bevins <mbevins at jlab.org<mailto:mbevins at jlab.org>>; Annie Ungaro <atran at jlab.org<mailto:atran at jlab.org>>; Shareen McCallum <mccallum at jlab.org<mailto:mccallum at jlab.org>>; Tori Hundley <hundley at jlab.org<mailto:hundley at jlab.org>>
Subject: Subcontract PO Accruals - 3rd Request and FINAL Request

All,

You are receiving this message because you are the primary (To:) or alternate (cc:) person responsible for submitting accrual estimates for at least one Subcontract Retainage (Accrual) Purchase Order.

Submittals were originally requested by COB November 17, 2025 with the second request by Noon Today, November 19, 2025.   It is imperative that you forward November 2025 accruals ASAP.

Please complete the Subcontract Percent Complete Form (PO Accrual Form) for work completed through November 24, 2025- this is the date to use on the PO Accrual form as well. It is important that we receive estimated percent complete forms associated with work performed through this date for which we have a contractual obligation where an invoice has not been received and approved.

 **** Please submit your accrual form to evpo at jlab.org<mailto:evpo at jlab.org> by close of business today, Wednesday, November 19, 2025. If you have nothing to accrue, please email evpo at jlab.org<mailto:evpo at jlab.org> stating you have nothing to accrue for PO# xxx-xxxxxx. ****

Thanks,

Annie

--------------------------------

Annie Ungaro

Sr. Financial Analyst

Jefferson Lab | atran at jlab.org<mailto:atran at jlab.org> | 757-269-5752

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