[Pansophy] Organizational Knowledge -for SRF Project Services

Wed Jul 1 14:15:58 EDT 2020

Anne / Kurt,

I just remembered another piece of information. Not sure where it belongs but we don't want to lose track.

Vital Records: A list maintained by Kim Kindrew. 4 sets of records we maintain locations for in their system. I have attached the current.
https://misportal.jlab.org/railsForms/vital_records_inventories

Valerie

From: E. Anne McEwen <mcewen at jlab.org>
Sent: Wednesday, July 1, 2020 9:11 AM
To: Kurt Macha <macha at jlab.org>
Cc: Jacob Harris <jharris at jlab.org>; Valerie Bookwalter <bookwalt at jlab.org>; George DeKerlegand <georged at jlab.org>; Liang Zhao <lzhao at jlab.org>
Subject: RE: Organizational Knowledge -for SRF Project Services

Hello Kurt

Attached is our list for the Project Services Group - we have included a few items that could end up being duplicated by others (better safe than sorry - can be easily deleted )

Please let us know if you need more information

Best wishes Anne

From: Kurt Macha <macha at jlab.org<mailto:macha at jlab.org>>
Sent: Tuesday, June 30, 2020 5:02 PM
To: E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>
Cc: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>
Subject: Re: Organizational Knowledge -your feedback needed for SRFPJS

Anne,

Thank you for reaching out to your people.  If you could compile Valerie's and Arron's things into one file It would be helpful to me.  This would give me a file I can locate somewhere until I have a chance to blend this with others input.  Although I could work with this a file would be easier for me.  I worry about loosing track of piece meal emails.

Thank you
Kurt
________________________________
From: E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>
Sent: Tuesday, June 30, 2020 4:02 PM
To: Kurt Macha <macha at jlab.org<mailto:macha at jlab.org>>
Cc: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>
Subject: FW: Organizational Knowledge -your feedback needed for SRFPJS

Hi Kurt

For the CMM see Aarons information below .  I was unclear whether emails like this are OK., or did you want us to be editing a documents

I hope to hear also from Valerie soon - I also asked her to consider the organizational knowledge that the Computer Scientist uses to build & maintain Pansophy . She had something for this topic a few years ago - I just don't recall where it ended up . We did this so that someone from IT could find Pansophy in case something bad ever happened to Valerie -  of course now we have Megan so are in much better shape than we were a few years ago !

Christina may have similar files somewhere that only a Computer Scientist would understand

Will let you know when I hear from Valerie - I asked everyone to respond this week as our section is fairly short

Best -  Anne

From: George DeKerlegand <georged at jlab.org<mailto:georged at jlab.org>>
Sent: Tuesday, June 30, 2020 3:54 PM
To: E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>
Cc: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>; Liang Zhao <lzhao at jlab.org<mailto:lzhao at jlab.org>>
Subject: Re: Organizational Knowledge -your feedback needed for SRFPJS

Hi Anne,

Your location shown in red is correct, a lot of procedures exist in the cmm folder.  There a few exceptions where some books are on the cmm workbench like hand tools and cmm how to manuals.

Thank you,

Aaron

________________________________

From: E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>
Sent: Tuesday, June 30, 2020 6:33 AM
To: Valerie Bookwalter <bookwalt at jlab.org<mailto:bookwalt at jlab.org>>; George DeKerlegand <georged at jlab.org<mailto:georged at jlab.org>>
Cc: Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>; Liang Zhao <lzhao at jlab.org<mailto:lzhao at jlab.org>>
Subject: FW: Organizational Knowledge -your feedback needed for SRFPJS

Hi Valerie & Aaron

As a part of the ISO activities (also called QA Enhancement)  , Kurt Macha was assigned to be the process owner for Organizational Knowledge , which is essentially the Library of documents, reports and user manuals etc that we consider to be important  for SRF

The sections where Kurt is looking for information from our group is as follows - I have put in red where I believe these documents are located . Could you please confirm , if possible by Thursday of this week

*        Anne McEwen (SRF Project Services):

o   CMM - M Drive in the folder "CMM"  (Aaron could you please confirm)

o   Valerie Bookwalter (Primary Programmer) - Valerie could you please comment

*  Pansophy  https://pansophy.jlab.org/pansophy/

*  Docushare interface with computer center (SRF Institute )  https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-1426

*  PRIMes  https://pansophy.jlab.org/pansophy/PRIMeS/index.cfm

o   Cryomodule historical documents/ Travelers  Valerie please update where I have overlooked anything

*  SRF Project Folders   https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-1200

*  JLAB Document Repository Tech Notes https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-11306

*        Note that original CEBAF Travelers and Cryomodule Data is  archived at DOE, and can be retrieved also through the Documents Repository (K. Kindrew) on request

*  Pansophy Archives , older versions of Pansophy (example SNS-2002), assistance will be needed from Valerie Bookwalter

I have copied Jacob and Liang as they may have an interest in this process. Your comments are welcomed as always

Best wishes Anne

From: Kurt Macha <macha at jlab.org<mailto:macha at jlab.org>>
Sent: Monday, June 29, 2020 12:11 PM
To: Ed Daly <edaly at jlab.org<mailto:edaly at jlab.org>>; E. Anne McEwen <mcewen at jlab.org<mailto:mcewen at jlab.org>>; Kirk Davis <kdavis at jlab.org<mailto:kdavis at jlab.org>>; Larry King <king at jlab.org<mailto:king at jlab.org>>; Michael Drury <drury at jlab.org<mailto:drury at jlab.org>>; Philip Denny <denny at jlab.org<mailto:denny at jlab.org>>; John Fischer <fischer at jlab.org<mailto:fischer at jlab.org>>
Cc: Tony Reilly <areilly at jlab.org<mailto:areilly at jlab.org>>; Jacob Harris <jharris at jlab.org<mailto:jharris at jlab.org>>; Daniel Gautier <gautier at jlab.org<mailto:gautier at jlab.org>>
Subject: Organizational Knowledge

All,

Please see attached "Organizational Knowledge 29Jun2020"  This will need the help and input from others but I'm asking for the leads to help carry this out.

I'm available on Teams or email for any questions or guidance you might have.

Action is requested by 22Jul2020.

Kurt
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